eAYSO eAYSO for Regions Player Registration Volunteer Registration Invoicing/Payments Financial Reporting Team Management Game and Referee Scheduling Player Rosters & ID Cards Volunteer Training Courses & Certifications.
Download ReportTranscript eAYSO eAYSO for Regions Player Registration Volunteer Registration Invoicing/Payments Financial Reporting Team Management Game and Referee Scheduling Player Rosters & ID Cards Volunteer Training Courses & Certifications.
eAYSO eAYSO for Regions Player Registration Volunteer Registration Invoicing/Payments Financial Reporting Team Management Game and Referee Scheduling Player Rosters & ID Cards Volunteer Training Courses & Certifications 2 Key functions for RCs RIF Regional Board Updates Volunteer Access Rights Region Settings Registration Messages eSignature Financial Reports Invoices & Credits Reports 3 RIF Functions as the Control Sheet for the Region Identifies Authorized Board Members & Account Signatories Determines Access Right Defaults Key to Updates and Communications All you need is your eAYSO login! 4 RIF Updates 5 RIF Updates Region IF Guidelines “Edit” to update BM Do Not Delete Budget 6 RIF Updates “Edit” to update BM Toggle to Inactive to remove a BM Update or Cancel 7 RIF Updates “Add New Board Member” 8 RIF Updates Use Search to find the New BM 9 RIF Updates Select the volunteer 10 Select Position RIF Updates Set Term Dates & Authorized Purchaser Add Board Member 11 Each Name is a link to Volunteer’s record RIF Updates What does Green, Blue, & Red mean? 12 RIF Updates Print Creates the RIF 13 Volunteer Access Access Rights can be granted to Authorized Volunteers based on ROLE or FUNCTION Rights can be Division & Gender specific Allows Volunteers to fulfill their responsibilities 14 Volunteer Access 15 Volunteer Access Enter First & Last Name Search 16 Volunteer Access After searching for volunteer, select volunteer from results GrantAge AgeDivision Division&&Gender Gender Grant Accessto toPlayer PlayerInfo Info 17 Access Volunteer Access Select a User Role After selecting a Role, “Assign Rights” 18 Volunteer Access How can you find out what access rights are assigned? Select a System Function “Assign Rights” 19 Volunteer Access 20 Volunteer Access 21 Volunteer Access 22 Region Settings Must be set at least once a Membership Year (MY) Set by RC or Registrar Controls Region’s online Registration experience for parents and volunteers Sets key system parameters for Region’s programs 23 Region Settings Settings include: General: Region & Contact Info, Email Notices, Application default values, Team Info Setting and Messages Preferences: Zip Codes/Cities, Communities, Area Codes, Schools and Locations Membership Year for applicants & registrants Programs Required Fields Divisions Custom Positions and Position Events 24 Region Settings 25 Region Settings 26 Region Settings 27 Region Settings 28 Region Settings 29 Region Settings 30 Membership Year A registered player is an official member of AYSO for a full year from August 1st through the following July 31st The Membership Year (MY) is designated by MYXXXX, where XXXX is the year when it starts – MY2010 (previously FS2009) 31 Membership Year 32 Registration Messages • • • • Registration Dates/Events Form processing /Payment instructions Refund Policies Contact information for questions – please! • Websites • Phone numbers 33 eSignature • AYSO launched a true eSignature Region last year, with great success • New in 2010, all Regions can go electronic • Parent/Guardians and Volunteers can complete and eSign their Registration applications in eAYSO • eSigned Player and Volunteer forms do not have to be stored at the Region level after the season. 34 eSignature • Still need to verify Date of Birth or Identity for new players and volunteers • Coaches must still carry copy of Player Form at all times • Do Not need to send eSignature Volunteer forms to the NSTC – Background checks can begin immediately – greater data confidentiality • Initially cost is $1 per form to build system capacity – partially offset by savings for secure form storage 35 Financial Reports Monthly NAP Summaries Bank Statements NAP Violations Region’s Registration Fee invoices Dropped Player/Fee Credit processing 36 37 38 39 40 To Pay Invoices, check Pay Box, Create Remittance Advice 41 Remittance Advice must be sent to AYSO Lock Box 42 Dropped Players Players who decide not to continue with AYSO may be entitled to a refund of all or part of their Registration Fees Regions are only entitled to a refund of the National Player Fee if the player never practiced or participated in any AYSO activity. 43 44 2010 Treasurer 44 Dropped Players Select “Awaiting Request for Credit” 45 Select “Request NSTC Credit” or “Drop & No NSTC Credit” & SUBMIT 45 46 46 Volunteer Report 47 Volunteer Report Select Training Discipline reported Select Positions to include Select Certifications & Generate Report 48 Volunteer Report 49 Online Help Function eAYSO Help 50 eAYSO Help 51 eAYSO Help 52 eAYSO Help 53 Coming Soon… March: Saturday 6:00 am to 3:00 pm PT April: Sunday 8:00 am to 12:00 Noon NSTC Cross-Training in order to provide 4 times the Help Desk support during peak periods System Capacity Improvements: 4,000 apps/hr User Interface Enhancements 54 eAYSO - Before eAYSO - After 57 58 59 60 61 62 63 64