Welcome to RAIN!

Research Administration Information Network

Presented by:

the folks in RDA with today’s emcee, Tracy Zitzelberger

Date:

January 15, 2015

RAIN Agenda

Tracy Zitzelberger • Introduction • Updates & timely information:   TTBD Special Feature: What’s up in ORCATECH    OPAM RATE ORIO SVPR RFDS USR Research & Academic HR CTO OCTRI • Q & A 2 RAIN: 1-15-15

TTBD

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Technology Transfer & Business Development

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TTBD: Technology Transfer & Business Development Andrew Watson

TTBD Spotlight Series in Research News

– December: “TTBD Startup Spotlight” • Najit Technologies • Read the story here .

– January: “TTBD Inventor Spotlight” • Perry Gliessman, OHSU Data Center • Look for this story in Research News towards end of January.

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TTBD: Technology Transfer & Business Development Andrew Watson

TTBD Quarterly Newsletter

News/Events Update

• How does TTBD commercialize OHSU inventions?

• Bringing together Inventors, Investors, and Industry • What happened at the OHSU Startup Symposium?

Subscribe today

: [email protected]

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TTBD: Technology Transfer & Business Development Andrew Watson

TTBD Lunch & Learn Presentation

“An OHSU Licensing Case Study: Discovering new Human MR Imaging Biomarkers” Thursday, February 26, 2015 12:00-1:00PM Mackenzie Hall 2201 Add to your Outlook Calendar or email [email protected]

for an event invite.

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TTBD: Technology Transfer & Business Development Andrew Watson

Questions?

E-mail: [email protected]

Phone: 503-494-8200 Website: www.ohsu.edu/techtransfer 7 RAIN: 1-15-15

Special Feature What’s happening in…

-

ORCATECH

- Oregon Center for Aging & Technology 8 RAIN: 1-15-15

ORCATECH

Tracy Zitzelberger

What we do:

ORCATECH is transforming clinical research with in-home continuous assessment technologies that collect data in real time, all the time.

We specialize in:

• Continuous assessment technologies: consultation, design and development.

• Sensor-based clinical trial consultation & coordination • Algorithm development and Big Data analysis.

ORCATECH

Tracy Zitzelberger

Current assessment practice is limited.

• Infrequent assessments • Depends on self-report • Conducted at a clinic on provider’s schedule • Assumes exam indicates typical function • Hard to track across the course of illness • Limited knowledge of life context (e.g., sleep, socialization, physical activity)

ORCATECH

Tracy Zitzelberger

Greatest Challenge?

Detecting meaningful change.

Baseline 12 Months 24 Months

ORCATECH

Tracy Zitzelberger

Activity and Health

• Research indicates a relationship between activity and health problems.

• In-home activity patterns are impacted by most health issues e.g., depression, injury, Parkinson’s, dementia.

• Key factors in ability to live independently: mobility and cognition.

ORCATECH

Tracy Zitzelberger

Community-wide Home Assessment

Technology for tracking in-home activity.

ORCATECH

Tracy Zitzelberger

Community-wide Home Assessment

Secure, cloud-based data gathering.

Secure Cloud

ORCATECH

Tracy Zitzelberger

Data Fusion:

Strength in combining data streams.

Data Fusion Improved Assessment & Health Outcomes

ORCATECH

Tracy Zitzelberger

Subject 1

Motion activity for 330 days. Pixels: activity sensor firing.

Colors: location of sensor.

ORCATECH

Tracy Zitzelberger

Subject 2

Motion activity for 210 days.

Note absences at mealtimes and throughout the day.

Why?

Lives in retirement community.

Hayes, ORCATECH 2007

ORCATECH

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Tracy Zitzelberger, MPH

ORCATECH website www.orcatech.org

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OPAM

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Office of Proposal & Award Management

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OPAM: Office of Proposal & Award Management Grants Management: Nancy Duncan

New DHHS Salary Cap

http://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-049.html

• Effective Jan 11, 2015: $183,300 • Use this amount for budgets on DHHS grant applications • OHSU Salary Cap Worksheets will be revised to reflect higher amount.

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OPAM: Office of Proposal & Award Management Grants Management: Nancy Duncan

New NRSA Stipend Levels

http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-15-048.html

• Federal Fiscal Year 15 Funds • NOGAs will be revised to reflect increased amounts • No Change in: Tuition, Training Related Expenses, Institutional Allowance 21 RAIN:1-15-15

OPAM: Office of Proposal & Award Management Grants Management: Nancy Duncan

New Notices of Grant Award

Uniform Guidance Changes • CFDA Name • 45 CFR Part 75 • Research and Development (R&D) 22 RAIN:1-15-15

OPAM: Office of Proposal & Award Management Pre-Award: Aric Dutelle

NIH Policy on Late Submissions

http://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-039.html

• • New two-week window after application due date, during which NIH might consider accepting a late application.

Significant change from previous policy.

Different late windows used to be tied to different types of applications and no late window was provided for those submitted with special due dates.

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OPAM: Office of Proposal & Award Management Pre-Award: Aric Dutelle

Always Check eRA Commons!

If you can’t VIEW it, they can’t REVIEW it.

Submitting to Grants.gov

is not the final step in application submission. You are only ‘done’ when you

can view every part of the submitted application in eRA Commons

.

Please, please, please:

Track your applications in eRA Commons: correct any identified errors, and carefully check your assembled application image. 24 RAIN:1-15-15

OPAM: Office of Proposal & Award Management Pre-Award: Aric Dutelle

American Heart Association

Changes to the ePPQ

Due to changes in AHA terms and conditions, it has been necessary to update the ePPQ.

http://my.americanheart.org/idc/groups/ahamah public/@wcm/@sop/@rsch/documents/downloadable/ucm_470094.pdf

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OPAM: Office of Proposal & Award Management Pre-Award: Aric Dutelle

Direct from our Nation’s Capital

• Grants.gov will be down February 14 - 17. Please plan accordingly.

• Effective 1/26/15 Research.gov/FastLane will have automatic application compliance checking for page counts, budget amounts and performance dates. PI will see these errors before it routes to OPAM. 26 RAIN:1-15-15

OPAM: Office of Proposal & Award Management Post-Award: Pat Cloteaux

New Post-Award Department Distribution OPAM Sponsored Projects Analyst Account Distribution List

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OPAM: Office of Proposal & Award Management Post-Award: Pat Cloteaux

New Final Financial Report (FFR)/ Invoice Language

“By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise.”

(U.S. Code, Title 18, Section 1001 and Title 31, Sections 3729 3730 and 3801-3812)

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OPAM: Office of Proposal & Award Management Process Improvement: Cari Benveniste

OGA Update

Search by PPQ, IRB, IACUC, Alias or Project!

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OPAM: Office of Proposal & Award Management Process Improvement: Cari Benveniste

OGA Update

• OGA Report names were changed which may expedite report selection. They no longer begin with “ZGMS” or “ZPA”. For example: “

ZGMS:

Project Status Report - by Expenditure Category” • Notice of Account Set-up will indicate if Uniform Guidance applies.

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OPAM: Office of Proposal & Award Management Policy: Charlie Resare

Common Outgoing Subaward Topics

• Fixed Price Agreement payment schedules – Time milestone and, satisfactory progress as determined by OHSU PI • Treasury’s Wire Transfer form – Product or Service and, Location of work – Wire account information • Determining invoice cost appropriateness – Principle Investigator or designee, and Fiscal Authority responsibility. 31 RAIN:1-15-15

OPAM: Office of Proposal & Award Management Policy: Charlie Resare And…

• Questioning an invoice (cost, timing, etc…) – Contact Subrecipient and copy to [email protected]

– Best if OPAM stay’s out of questioning initially.

• Subaward Invoice Roles & Responsibilities 32 RAIN:1-15-15

OPAM: Office of Proposal & Award Management Policy: Charlie Resare

OIG Actions Update

OIG (Office of Inspector General) audit released 8/14/2014: University of California Los Angeles – Found unreasonable salary expenses charged to an award based on a retroactive payment.

Takeaways

– Retroactive payments are scrutinized.

– This includes pay increases.

– Tied to Labor Distribution (LD) and effort statements.

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OPAM: Office of Proposal & Award Management Policy: Charlie Resare

OMB Uniform Guidance (UG) Update

• Effective 12/26/14 – NIH is applying the UG to incremental funding.

• 26 federal agencies implemented the UG. – DHHS implementation available at 45 CFR 75 . • Minor deviations from original UG.

• OPAM is currently making “house calls” to address UG changes. 34 RAIN:1-15-15

OPAM: Office of Proposal & Award Management Policy: Charlie Resare

OPAM Form Changes

Subrecipient Commitment Form • Required from each consortium/subrecipient for proposals with a deadline of February 5, 2015 or later • Also required for all subaward requests submitted on or after February 5, 2015 35 RAIN:1-15-15

OPAM: Office of Proposal & Award Management Policy: Charlie Resare

Upcoming Form Changes

Subaward Request form • Will be modified to account for Subrecipient Commitment form, and be more versatile. – Allows you to account for fixed price sub awards – Removes duplicate information already on the Subrecipient Commitment form – Offers more options regarding carryforward 36 RAIN:1-15-15

OPAM: Office of Proposal & Award Management Policy: Charlie Resare

Effort Update

Jul-Dec 2014 Effort Period Ended

– LCTA’s due February 6 th – Forms to DECs by February 24 th

New Salary Cap worksheet!!

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OPAM: Office of Proposal & Award Management

Questions?

OPAM Central: [email protected]

4-7784

OPAM Online

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RATE

– Research Administration Training & Education

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RATE: Research Administration Training & Education Margaret Gardner

Upcoming Learning Opportunities

 RDA 101: Introduction to Research Administration  Clinical Trials Pre & Post Award Administration 

Learning links

for new and transitioning Research-related staff.

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RATE: Research Administration Training & Education Margaret Gardner

Compass

OHSU’s place to connect with learning opportunities.

http://o2.ohsu.edu/compass

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ORIO

– OHSU Research Integrity Office

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ORIO IRB: Institutional Review Board David Holmgren

Update: eIRB Upgrade

On track for Early Summer Go-Live – Currently in Phase 2 Data Migration/Interfaces

Reminder: Please, clean up your documents.

– Archive anything not in active use.

– Document naming conventions help with a successful data migration process.

– Thanks for all your help!

Coming soon: Demos at faculty department meetings!

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ORIO IRB: Institutional Review Board David Holmgren

Upcoming IRB Education Sessions

eIRB Upgrade: Initial Submissions

Wednesday, February 4 th in UHS 8B60

9:30 to 10:30 a.m.

Drop-in - no RSVP required

.

Intro to IRB Review

Thursday, February 19 th in CHH 3178

11:30 a.m. to 12:30 p.m.

Enroll via

Compass

.

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ORIO: OHSU Research Integrity Office

Questions?

David Holmgren [email protected]

503-346-3528 www.ohsu.edu/researchintegrity RAIN 1-15-15 45

Wrap Up Everyone

Q & A

Next RAIN Meeting:

February 19, 2015, 9:30 – 11:00 a.m.

Send agenda item requests to: [email protected]

Or use the RAIN Feedback Form 46 RAIN: 1-15-15