Transcript OHSU Presentation Template

Welcome to RAIN!
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Dana Director
Date: September 18, 2014
RAIN Agenda
Dana Director
• Introduction
• Updates & timely information:




SVPR
TTBD
CRBO
CTO
Research & Academic HR
USR
RFDS
OPAM
RATE
ORIO
• Q&A
RAIN: 9-18-14
2
RFDS
– Research Funding and Development
Services
RAIN: 9-18-14
3
RFDS: Research Funding and Development Services
Rachel Dresbeck
Staffing Update:
New Research Development Associate
Julie Rogers
RAIN: 9-18-14
4
RFDS: Research Funding and Development Services
Taylor St. Clair
Updated
RDA Documents & Forms Page
RAIN: 9-18-14
5
OPAM
-Office of Proposal & Award Management
RAIN: 9-18-2014
6
OPAM: Office of Proposal & Award Management
Nancy Duncan
Pre-Award Update
Uniform Guidance - Subawards
• 10% de minimis F&A rate (200.414)
• Fixed Price Subawards (200.201 &200.332)
oUp to the amount of the Simplified
Acquisition Threshold ($150K)
• Subrecipient Commitment Form (Pending)
RAIN: 9-18-2014
7
OPAM: Office of Proposal & Award Management
Nancy Duncan
Pre-Award Update
New Grants & Contracts Administrator (GCA)
Welcome, Travis Dewey!
RAIN: 9-18-2014
8
OPAM: Office of Proposal & Award Management
Nancy Duncan
Post-award Update
Pocket Cards
Total Awards FY14
By Activity
Research
Clin Trials
Instruction
Other
By Sponsor
NIH
Other Fed
Nonfed Gov't
Industry
Private
RAIN: 9-18-2014
9
$355,880,877
$258,191,148
$70,820,124
$2,548,628
$24,320,977
$231,802,265
$40,453,169
$2,792,881
$46,756,276
$34,076,286
OPAM: Office of Proposal & Award Management
Nancy Duncan
Post-Award Update
New Sponsored Projects (SPA) Analyst
Welcome, Robin Murphy!
SPA II Analyst Vacancy
– Amber Roberts has joined SWOG
– Position is Open!
RAIN: 9-18-2014
10
OPAM: Office of Proposal & Award Management
Nancy Duncan
Award Setup Coordinator
Leann Simpson
• Working with GCAs on account Set Ups
• Primarily NIH awards
• Contacting Depts. with questions related to
compliance (DAC-Department Award Checklist)
RAIN: 9-18-2014
11
OPAM: Office of Proposal & Award Management
Kellie Guentert
NIH Updates
NIH-OD-13-097
• Effective 10/1: Commons ID required for
Graduate & Undergraduate Students with
Measurable Effort on an NIH Annual Progress
Report
• Graduate Students/Postdocs required to enter
Personal Profile info in Commons
Request/Update Commons ID
RAIN: 9-18-2014
12
OPAM: Office of Proposal & Award Management
Kellie Guentert
NIH Updates
NIH-OD-14-129
Effective Immediately, NIH & AHRQ require
Commons ID for primary Sponsor on any
competing Individual Fellowship application.
Request/Update Commons ID
RAIN: 9-18-2014
13
OPAM: Office of Proposal & Award Management
Kellie Guentert
NIH Close Out Follow-up Letters
• Letters sent at 15 days, 91 days, and now 121
days after project end date.
• Modifying current template with stronger
language, including potential enforcement
actions.
RAIN: 9-18-2014
14
OPAM: Office of Proposal & Award Management
Kellie Guentert
Final Report Additional Materials (FRAM)
New functionality:
• Program Officer can generate eNotification to
request additional information regarding the Final
Progress Report.
• Link in eNotification and Commons to upload
materials.
RAIN: 9-18-2014
15
OPAM: Office of Proposal & Award Management
Kellie Guentert
OPAM Centralized Email
OPAM Central [email protected]
General correspondence, no-cost extensions,
subaward requests.
OPAM Awards [email protected]
Send award and OGA setup notifications to
departments.
RAIN: 9-18-2014
16
OPAM: Office of Proposal & Award Management
Kellie Guentert
OPAM Centralized Email
OPAM Revenue [email protected]
Incoming payment questions; federal sponsors
use this email for post-award/cash.
OPAM Effort & LD [email protected]
All effort and LD correspondence.
RAIN: 9-18-2014
17
OPAM: Office of Proposal & Award Management
Kellie Guentert
OPAM Centralized Email
OPAM Subaward [email protected] Invoices
received from subrecipients; subaward requests
after centrally received.
InfoEd Help [email protected]
InfoEd related questions.
RAIN: 9-18-2014
18
OPAM: Office of Proposal & Award Management
Kellie Guentert
OGA Survey
Thank you!!
• 31% response rate to the OGA Survey
• Results are under review
• Your participation is appreciated!
RAIN: 9-18-2014
19
OPAM: Office of Proposal & Award Management
Kellie Guentert
New version of ePPQ coming soon!
• Hope to have it published for use in the next few
weeks
• Added a few new questions
• Additional Shared Resources
– Bioinformatics through CTRI
– Clinical Research Informatics through CTRI
RAIN: 9-18-2014
20
OPAM: Office of Proposal & Award Management
Kellie Guentert
ePPQ Bugs
• Primary Discipline picklist not alphabetizing.
• The department listed for personnel is displaying
incorrect results in that section.
• Some hyperlinks are running over into text.
• Department Contact sometimes not displaying
after being selected.
RAIN: 9-18-2014
21
OPAM: Office of Proposal & Award Management
Kellie Guentert
InfoEd Page on RATE Community Site
• Communication center for all things InfoEd.
• Access the RATE Community InfoEd Page,
click “join this community”, and signup for
Alerts!
• Need help joining?
Email: InfoEd Help at [email protected]
RAIN: 9-18-2014
22
OPAM: Office of Proposal & Award Management
Deborah Golden-Eppelein
Service Level Understanding (SLU)
SLU Agreement
• 7//01/2013-9/04/2014
• 1818 applications
• 52% did not meet the SLU
RAIN: 9-18-2014
23
OPAM: Office of Proposal & Award Management
Questions?
OPAM Central:
[email protected]
4-7784
http://www.ohsu.edu/xd/research/administration/pr
oposal-and-award-management.cfm
RAIN: 9-18-2014
24
RATE
– Research Administration Training and
Education
RAIN: 9-18-14
25
RATE: Research Administration Training & Education
Margaret Gardner
RATE Community site
 Sign up for Alerts
 Participate in Discussions
 Find upcoming class dates
Explore here.
RAIN: 9-18-14
26
RATE Community
Margaret Gardner
How much do email alerts have to do
with lattes? About $5.
Weekly drawing for a $5 Starbucks card.
Through October 23rd - starting today!!
Winners posted in RATE Announcements.
But how do I enter the drawing?
1. Set email alert for RATE Announcements
2. Set email alert for any RATE Discussion List
3. Enter before October 20th
RAIN: 9-18-14
27
RATE Community
Margaret Gardner
1st Drawing is today!
Drumroll, please…
RAIN: 9-18-14
28
RATE: Research Administration Training & Education
Margaret Gardner
Compass
OHSU’s new Learning Management System
»
»
»
»
Replacing TrainingForce
Goes live October 1
Demonstration
Email enrollment requests for:
RATE: [email protected]
eCRIS: Kristin Stiller – [email protected]
RAIN: 9-18-14
29
ORIO
– OHSU Research Integrity Office
RAIN: 9-18-2014
30
ORIO IRB: Institutional Review Board
David Holmgren
Update: eIRB Upgrade
Now in Phase 2: Development & Implementation
Testing
• Initial Submission (Round 1 complete)
– Great Feedback (Thank you!)
• Additional testing next week & beyond
– To volunteer contact Andrew Perluss:
[email protected]
RAIN: 9-18-2014
31
ORIO IRB: Institutional Review Board
David Holmgren
Update: eIRB Upgrade
Timeline Reminder
• Anticipated Go-Live late
Spring/ early Summer 2015
• Currently on track & on
schedule
RAIN: 9-18-2014
32
ORIO IRB: Institutional Review Board
David Holmgren
IRB Brown Bag Sessions
Students As ResearcherS: STARS in the IRB Sky
Thursday, September 25th
11:30 a.m. to 12:30 p.m. in UHS 8B60
IRB Vice Chair Lynn Marshall will lead a space walk through
of the basics of submitting your research to the Institutional
Review Board (IRB) for review.
Including:
Online Submission System, Documents, Common Omissions
RAIN 9-18-2014
33
ORIO IRB: Institutional Review Board
David Holmgren
IRB Brown Bag Sessions
Veterans Administration Update
Monday, November 17th
11:30 a.m. to 12:30 p.m. in UHS 8B60
We began the process of joint PVAMC/OHSU IRB review 2
years ago. Please join us for an update and some helpful tips
on this time-saving process.
*Please note, this session is on Monday due to Holiday
scheduling.
RAIN 9-18-2014
34
ORIO IRB: Institutional Review Board
David Holmgren
IRB Classroom Training*
11:30 to 12:30 p.m. in CHH 3178
Introduction to IRB Review
• October 16th
IRB Q&A
• November 20th
Introduction to IRB Review
• December 18th
*Registration opens October 1st
RAIN 9-18-2014
35
ORIO: OHSU Research Integrity Office
Questions?
David Holmgren
[email protected]
503-346-3528
www.ohsu.edu/researchintegrity
RAIN 9-18-2014
36
Wrap Up
Everyone
Q&A
Next RAIN Meeting:
October 16, 2014, 9:30 – 11:00am
Send agenda item requests to: [email protected]
Or use the RAIN Feedback Form
RAIN: 9-18-14
37