Transcript Document 7465613

SACWIS
Ohio
Statewide
Automated
Child
Welfare
Information
System
OCF ELC
January 19, 2006
SACWIS
OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM
Project Update
High-Level Project Schedule
SACWIS
2004
Q1
Q2
2005
Q3
Q4
Q1
Q2
2006
Q3
Q4
Q1
Q2
Q3
Q4
Requirements Validation
Design & Development
County Data Conversion
User Acceptance Testing
Training
Pilot Operations
Statewide Implementation
Contract Start
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SACWIS
OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM
System Test/
User Acceptance Test
System Test
SACWIS
• System Test Summary
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October 14 – January 16
6,900 Hours of testing
11,600 Hours of Corrections
167 Use Cases
650+ Test Cases
1,928 Defects found
1,250 Defects Closed
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System Test
SACWIS
• UAT vs System Test
– System Test conducted by DRC
– UAT conducted by ODJFS/Counties
(Facilitated by DRC)
– System Test is Use Case/Integration test
• Makes sure all the pieces meet requirements and all
pieces work together in unison (integrate)
– UAT is business scenario based
• Makes sure the system operates in a business flow/
user environment.
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SACWIS
User Acceptance Test (UAT)
• UAT the Purpose
– Validate the system meets the
functional and technical requirements
and is ready to move to pilot operation
and run live county operations.
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SACWIS
User Acceptance Test (UAT)
• Will Be Conducted in three, 30
Day Waves
– Wave 1: January 17th – February 17th
– Wave 2: February 21st – March 21st
– Wave 3: March 22nd– April 21st
• UAT training for Wave 2 will be
held during the week of February
13th
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User Acceptance Test (UAT)
SACWIS
• Seven Team Approach
– Team
– Team
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Intake/Investigations
Case (On going Services)
Court and Adoption
Resources
Finance
System Administration
Conversion (SIS-Muskingum)
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SACWIS
User Acceptance Test (UAT)
• Session One UAT Training held
January 11-13
– Columbus Morse Road Training Center
• Two day class
• Two Training Classes Totaling 30 UAT
members.
• Session One UAT commenced
Tuesday January 17, 2006
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User Acceptance Test (UAT)
SACWIS
• UAT Training
– Day 1: System Overview of all major
functionality
• Intake/Investigations
• Case
• Resources
• Financial
– Day 2: Testing Process
• Problem reporting process/procedures
• Hands on exercises and Test Scenario
review/practice.
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SACWIS
OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM
SACWIS Case Services
Kathy Bartlett
SACWIS
Presenting Issue
• Case services for paid and non-paid
services must be reviewed and
documented for each case member
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SACWIS
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SACWIS
SACWIS
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SACWIS
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SACWIS
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SACWIS
Next Steps
• Next Steps:
1) Will Utilize Session One of UAT
(Currently Underway) to Exercise the
current Case Services Design in SACWIS
and ascertain feedback from State and
county Subject Matter Experts
2) Convene Short Term Workgroup to
Review the history behind and viability of
the current Case Services Design
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SACWIS
OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM
SACWIS/CAPMIS Roll-out
Rick Smith
Nancy DeRoberts
SACWIS
Implementation Tools
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Minibites
System Workflows
Task Level Help
Practice Application
Assigned Liaisons
Upcoming Demonstrations
Work Process Products from Previously
Implemented Counties
• Implementation Guide
• On-site Support
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SACWIS
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Minibites
Desktop Conventions - Navigation and Common features
Administration 1- Ticklers, Routing and Approvals, Assignment, On Call, Staff Information,
Delegate
Administration 2 - Agency Information, Tickler Admin, Broadcast Messages,
Intake - Intake Workload and capturing screening information
CAPMIS - Safety Assessment and Safety Plan
CAPMIS - Family Assessment, Ongoing Assessment and Specialized
Assessment/Investigation Tool
Case 1 - Case Services, Case Review, Visitation Plan, Case Plan,
Case 2 - Activity Logs, Independent Living Assessments, Placement Requests, Placement
Leaves
Case 3 - Medical Records, Education,
Court - Tracking Legal Status, Delinquency Information, Legal Actions, Record
Complaints, Rulings, Transfers
Adoption 1 - Create Adoption Case, Child Study Inventory, Matching History, Pre-Adoptive
Staffing
Adoption 2 - Adoption Matching Conference, Placement Decision, and Finalization
Training Plan - Document Employee Training Plans
Provider Management - Recruitment Plans and Events, Home study Information
Eligibility - Determining Eligibility/Reimbursability
CRIS-E - Interface Information from CRIS-E
Finance 1 - Documenting Agency Services and costs, Ceilings,
Finance 2 - Service Authorizations, Contracts
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SACWIS
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System Workflows
Intake
Assessment/Investigation
Placements
ICPC
Case Planning and Management
Court
Adoption
Resource Management
Financial Management
Eligibility
Administration
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