Transcript EdPG – All Hands Meeting School District Improves Education by Linking the pieces together Debbie Karcher CIO Miami-Dade County Public Schools.

EdPG – All Hands Meeting
School District Improves Education
by Linking the pieces together
Debbie Karcher
CIO Miami-Dade County Public Schools
Agenda
Employee, teacher, parent, student
portals
 Adoption
 Student Achievement
 Equity and Access
 It’s the process!
 Flexible and agile systems
 Benefits, challenges, and looking
forward
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Microsoft Ups Ante in
Education Program
Microsoft is committing $235.5
million more to Partners in
Learning, renewing it’s
commitment to making technology
more affordable and accessible for
everyone.
Microsoft Ups Ante in
Education Program
Partners in Learning is focused on
three primary areas in this second
phase:
 Training
programs to build capacity and
skills
 Bringing the transformative power of
software to many more people
 Bringing people together to create
community at the grassroots level
Who is M-DCPS?
Fourth-largest US school district
 390 public schools; 64 Charter schools
 Serving 2400 square miles
 345,000 students
 53,000 employees
 131 Unique Home Languages
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The Big Picture
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The Vision
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The Challenges
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Have all users connected to all information at anytime
Giving all of our users access to their systems
Providing our parents an easy and consistent way to
monitor their child’s progress
Tactical Objectives
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Increase parent involvement
Connect silo systems
Provide easy and consistent access to information
Reduce paper-based systems
The Solution
www.dadeschools.net
Students
Parents
Employees
Community
Adoption
Portal Statistics
Portal Usage Statistics Total Hits
 Employee Portal 971,099
 Teacher Portal
226,499
 Parent Portal
588,475
 Student Portal
1,954,631
Portal Usage Statics
Distinct Users
Employee Portal
31170
Teacher Portal
18443
Parent Portal
21678
Student Portal
93124
Portal Statistics
My Site
Student Achievement
Teacher Portal
Teacher/Studen
Drill Down
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Test Scores
Absences
Homeroom Section
Birthdates
Teacher
Portal
My Applications
Electronic Gradebook Application
You can drill down to the school level
Equity and Access
Student Portal
Students can…
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View their schedule/grades
E-Textbooks
Store documents
Teacher/Student Collaboration site
School announcements and events
Create your own “My-site”
Many more resources
E-Textbook
It’s the Process!
Not the technology!
Parent Portal Access
 Login to Parent
Portal Using
your Existing
Account
 Create an
Account – First
Time Users
M-DCPS Acceptable Use Policy
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Read in
detail
If you agree
to these
terms,
Select Accept
Necessary Information
for Registration
 Your child’s
MDCPS 7 digit
Student ID
 Parent 6 digit
Pin Number
 Student Date
of Birth
 Student birth
place State or
Country
Repeat the process, for ALL your children attending MDCPS.
You need a Parent Pin Number for each child
Account Confirmation
P1234567
12345678
Reset Password
Parent Portal
New Features
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Student Schedule
Student Assignments
& Grades
Attendance
E-Textbooks
School Bus Information
Free and Reduced Meal
Application process
Ask A Question and
many more resources
Parent
Internet
Viewer
Flexible and Agile
Community Portal
Online
Application
processed and
reviewed by
District
Community
Service Office
Benefits
•Helping with 40% student mobility
•Flexible & Agile System
•Highest quality of education for students
•More student use of technology
•Provide parents opportunity to participate in
education process
•Give teachers tools & information to succeed
Challenges
Fit any device
 Adoption slow for adults
 Internet access to all homes
 Self-Service for Parents
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Looking Forward
Pause and Let Organization Absorb
Technology
 Social Networking
 Mashups
 Port to any device
 Establish Best Practices in Education
 New Projects Once Potential is Realized
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Benefits
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Safe “My Site’” and collaboration space
Can see daily attendance and grades
Online textbooks and curriculum
Involved in student’s education and school activities
Catch problems before the end of grading period
I left my book at school no longer an excuse!
Enhanced productivity
Access to information they never had before
Systems are easier to learn
Easier to participate in activities (less bureaucracy)
Customized gateway to M-DCPS
Flexible and agile for future programs
Equity
How have the portals brought about equity?
Implementation/Timeline
August 2007
District and Community
Deployment; Global
Registration System and
Internship
Enterprise Portal
Portal Lite
May 1, 2006
November 2006 to April 2007
Infrastructure and Employee Portal
with Collaboration
Decision Making Process
Key Criteria
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Existing infrastructure and skill sets
Scalability
Technology partners and third party services
Flexibility
Rapid Development
Why SharePoint?
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Experience with Microsoft Products
Mature Microsoft Exchange Environment (ADS)
Successful Portal “Lite”
Established Personnel and Student Data Warehouse
Microsoft Platform throughout District
Good Partner Relationship with Microsoft
Lessons Learned
Portal Lite
 Over Estimating Services,
Under Estimating Staff
 Mapping and Establishing
Environments Beforehand
 Change Control in Place
 Getting all Parts to Work Together

Landscape for Public
K-12 School Systems
Political
 Splintered
 Funding – Not Sustained
 Leadership Changes
 Information Technology
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Q&A