Transcript Slide 1

Samuel Steel Safety Group
Meeting Four
November 14, 2013
Samuel Safety Systems
Meeting Four Agenda
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SSSG Report Card 2013 (3rd Quarter)
Year End Reports
Safety Group 2014 Update
SSSG 2012 Cheque Presentations
Questionnaire
OHSA Bill 160 Section 50
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Safety Group Year End Reports
• Core Program (0-5 Years)
• Advantage Program (5 Plus Years)
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Safety Group Year End Reports
(0-5 Years)
• Year End Report are due on December 6th
– Set the Standard
– Communicate
– Training
– Evaluate (Include maintenance of previous years)
– Make Improvements & Acknowledge Success
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Safety Group Year End Reports
(0-5 Years)
If Year End Reports are not received by December 6, 2013,
(gives the opportunity to review/correct) your firm will receive
0%
WSIB has changed their review process which requires reports
be submitted sooner!
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Safety Groups Program
Use the drop down menus provided to
answer the following questions
WSIB No:
ACCT No:
YEAR-END ACHIEVEMENT REPORT
Element
(from Achievement List)
Has a
standard
been set?
Has the standard
been
communicated?
Has applicable
training been
completed?
Has the element
been evaluated
or an evaluation
plan
developed?
Common Element:
Supervisor Competency
Leadership:
<<Select an item from the list>>
Organization or Hazard
Recognition and Assessment:
<<Select an item from the list>>
Other: (Describe below)
<<Select an item from the list>>
Other: (Describe below)
<<Select an item from the list>>
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Have you
acknowledged
success & made
improvements?
Comments
(indicate if you are attaching
documents using the check
box)
0 – 5 Years Program
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2013 Advantage Program
YEAR-END CHECKLIST (REVISED):
1. Written Standard
20%
2. Interior Auditor Training Record
20%
3. Completed WSIB HSMS Review (internal audit) 20%
4. Senior Management Sign-off (HSMS & Action Plan)
20%
5. Written Action Plan (Continual Improvement Plan) addressing the
HSMS Review
20%
IMPORTANT:
• All handed in
• All desk audited
• All must be complete by Dec 6th, 2013
If Year End Reports are not received by the deadline, your firm will receive
0%
WSIB has changed their review process which requires reports be submitted sooner!
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Advantage Program
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Safety Group 2014
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2014 Members Interest
Other Firms, Customers Interest
Group Sustainability
Options
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2014 Safety Group Program
• Core Safety Group Program (0-5
years) remains the same
• Advantage program has been
extended for another year with
some mild edits
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2014 Advantage Program
Update
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2014 SGAP Requirements
1.
2.
3.
4.
5.
Written HSMS Audit
Standard
Internal Auditor training
Review of 2013 Audit
Complete the HSMS
Audit with WR Review
Develop and Initiate
Continual Improvement
Plan
Safety Groups
Advantage
Program
2014
Employer
Requirements
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1.
Written HSMS Audit Standard
(page 3)
1. Written Company Standard outlining detailed policy and
procedures for your HSMS Audit Program (internal health &
safety audit) including, at a minimum:
– Current (2014) date
– Roles and responsibilities for Senior Management,
Auditors, Supervisors, Workers
– Auditor(s) qualifications (see requirement 2)
– Development of Audit Plan, including audit criteria,
scope, schedule, and timelines
– Formal Continual Improvement Plan process that will
identify priorities (high-risk hazards, and legal
requirements) from the audit findings, and assign
detailed responsibilities and timelines to closure.
(All Advantage Program Requirements should be reviewed
and understood prior to writing the standard.)
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Resources / Tools:
Sample of a HSMS
Audit Program
Standard
2014 SGAP Timeline
Guide
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2. Auditor Training
(page 3)
Resources / Tools:
2. Identify training qualifications for the
Auditor(s) in your written company
standard and then train or verify these
qualifications are met by the assigned
Auditor(s) prior to commencing the 2014
HSMS Audit.
“Introduction
To
Auditing”
training program
• Minimum qualification: Formal Auditor
Training - see page 6 for additional details.
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3. Review of 2013 Audit
(page 3)
3. Review of 2013* HSMS Audit and Continual Improvement Plan (for 1st year Advantage
Program participants review your 2013 Safety Group Evaluation and Making
Improvements Plan) by the Auditor to:
a.
b.
c.
d.
*
confirm all non-conformities from the 2013 HSMS Audit were included on the 2013 Continual
Improvement Plan; or confirm all prior Safety Group elements were evaluated (step 4) in 2013 and
improvements (step 5) were implemented or are being implemented according to a formal plan
review all closed non-conformity Continual Improvement Plan action items for implementation and
effectiveness, and
review the current status of all open non-conformity Continual Improvement Plan action items to
determine if implementation is progressing as planned to successful closure.
The Auditor’s findings from a, b, and c are formally documented in their 2014 Audit Report, and any
discrepancies are added as a priority non-conformity on the 2014 Continual Improvement Plan.
If your firm was not registered in the 2013 Safety Group Program or Advantage Program, use your
last year of participation.
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4. Complete HSMS Audit
(page 4)
4. Complete an approved* HSMS Audit in 2014, ensuring:
a. Formal documentation (listing) of objective and detailed supporting
evidence for each audit requirement with stated finding of conformity or
non-conformity
b. Your selected HSMS Audit Criteria includes a documented review of your
Return-to-Work Standards against the six WSIB Work Re-integration
(WR) operational policies that took effect July 15, 2011**
c. An audit finding of conformity requires the Auditor to document evidence
of (1) a current written standard and (2) sufficient corroborating evidence
based on reviewing appropriate records, observation/physical inspection
of the operations, and interviews with appropriate personnel. An audit
finding of non-conformity requires the Auditor to document what evidence
could not be verified by following the same auditing process outlined
above.
d. Sign-off, with date, of the completed audit and/or audit report by assigned
Auditor(s)
e. Documented evidence of Senior Management review, with date, of the
completed audit document and/or audit report.
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Resources /
Tools:
• WSIB HSMS
Review Form
provided
•Approved
audit list
• Audit
Equivalency Form
to request
approval of other
HSMS audits
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2014 Approved list of Audits
(page 5)
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WSIB proposed Accreditation Audit (WSIB HSMS Review Form)
WSIB WorkWell Audit
ZeroQuest Audit
Infra-Structure Health and Safety Association Audit - Certificate of Recognition
(COR)
Public Service Health and Safety Association Q5 Audit
Public Service Health and Safety Association Audit (Health Care only, Z1000
equivalent)
Workplace Safety North (WSN) - Safe Workplace Ontario Safety Audit
CSA Z1000
OHSAS 18001
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5. Continual Improvement Plan
(page 5)
5.
Written 2014 HSMS Audit Continual Improvement Plan (CIP) including:
a. CIP with detailed action points to correct all findings of nonconformity, including all WR non-conformities, and 2013 Review
(requirement 3) discrepancies
b. Priority will be given to non-conformities related to high-risk
hazards, and legal requirements
c. CIP includes action points for priority non-conformities that are
initiated in 2014. If a firm does not have any priority nonconformities, the CIP must still be initiated in 2014
d. All remaining non-conformities must have CIP action points that are
initiated within 6 months of the audit being completed
e. Responsibilities assigned and timelines established for each action
point, to closure
f. Documented evidence of Senior Management review and approval
of:
Resources
& Tools
Samples of
Continual
Improvement
Plans
i. The Continual Improvement Plan
ii. Quarterly progress reviews of the CIP until all non-conformities are
closed
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Year-end Report Checklist/Audit
•Validation Audit Criteria outlined on pages 7 & 8
- Additional details provided for each requirement
•Following the 2013 Advantage Program Year-end
Reporting Process
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Notes
(page 9)
1.All Advantage Program requirements must be completed within the 2014 program year. The 2014
Advantage Program Timeline Guide is intended only as a best practice reference.
2.Firms who participated in the 2013 Advantage Program are expected to continue working on their 2013
Continual Improvement Plan until they have completed their 2014 HSMS Audit and developed a new
2014 Continuous Improvement Plan that may need to carry forward unfinished action points from the
2013 Continual Improvement Plan.
3.The firm may use a format of their choice for the Continual Improvement Plan as long it as meets
Advantage Program requirements.
4.If a multi-location firm conducts their HSMS Audit by sampling only a portion of their locations (for
example a business with 50 stores across Ontario, may plan to audit 20 stores) it is required that the
Continual Improvement Plan is applied to all firm locations, and not just the locations where the audits
were conducted. Using the above example, the Continual Improvement Plan must be applied to all 50
stores.
5.Firms are eligible to participate in the 2014 Safety Group rebate based on the submission of their Yearend Report/Checklist Form with all required attachments, and achieving a minimum score of 60% that
must include a completed 2014 HSMS Audit, and completed or ongoing 2014 Continual Improvement
Plan, subject to verification by on-site validation audit if selected.
6.All the applicable Terms and Conditions of Participation on the 2014 Safety Group Application Form
and Safety Groups Program Employer Guidelines – 4th edition apply.
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Congratulations 2012 S.S.S.G. Firms
Cheque Presentations
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Questionnaire
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OHSA Bill 160 Section 50
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OHSA Bill 160 Section 50
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OHSA Bill 160 Section 50
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OHSA Bill 160 Section 50
Samuel Safety Systems
OHSA Bill 160 Section 50
Samuel Safety Systems
OHSA Bill 160 Section 50
Samuel Safety Systems
OHSA Bill 160 Section 50
Samuel Safety Systems
OHSA Bill 160 Section 50
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OHSA Bill 160 Section 50
Samuel Safety Systems
OHSA Bill 160 Section 50
Samuel Safety Systems
OHSA Bill 160 Section 50
Samuel Safety Systems
OHSA Bill 160 Section 50
Samuel Safety Systems
OHSA Bill 160 Section 50
Samuel Safety Systems
OHSA Bill 160 Section 50
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OHSA Bill 160 Section 50
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OHSA Bill 160 Section 50
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Office of the Employer Adviser
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Questions, Comments?
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• Final Reports are Due December 6, 2013
WSIB’s new review process requires early submission, if they are not received
by the due date your firm will be removed and scored as a zero. Sorry no exceptions!
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From the Samuel Steel Safety Group Team
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