Compliance and Regulatory

Tom Brandon, CPP, CUSA

O (619) 749- 179 F (619) 749-0182 [email protected]

Health and Safety Management Spring 2010 Professional Certificate in Human Resources

Compliance and Regulatory

 General definitions and requirements  “Titles” are different for written plans (depending on State)  Examples: CA – Injury and Illness Prevention Program (IIPP) http://www.dir.ca.gov/dosh/dosh_publications/iipp.html

WA – Accident Prevention Program (APP) http://www.lni.wa.gov/Safety/basics/programs/accident/default.htm

 Language must be understood  Review annually  Document

Compliance and Regulatory

 Core regulatory requirements  Management commitment and responsibility  Employee involvement  Work-site analysis  Hazard recognition and resolution  Training and education  Recordkeeping

Compliance and Regulatory

 Management commitment and responsibility  Establish the importance of safety program  Enforcement/coaching  Continuous improvement  Annual audit/review of program  Assign responsibilities  Managers/Supervisors  Employees

Compliance and Regulatory

 Employee involvement  Interview and orientation process  New hires (buddy system)  Regular meetings  Inspections  Job safety analysis  Incident investigations  Safety Committee  Policy and plan development/modifications

Compliance and Regulatory

 Work-site analysis  Frequency  Internal and External resources

Compliance and Regulatory

 Hazard recognition and resolution   Recognition  Inspections     Job safety analysis Incident investigation External support (Consultation services, carriers, and…) Documentation Resolution (Correction)     Engineering controls Work practices Personal protective equipment (PPE) Care and treatment of injured workers

Compliance and Regulatory

 Training and education  Timing and frequency requirements   New employee New job   Changes in conditions Deficiencies  Communication   Delivery Content  Comprehension

Compliance and Regulatory

 Recordkeeping  Injury and illness records  Exposure records and others

Compliance and Regulatory

 Best practices  Establish and communication policies  Provide resources  Identify safety as a value  Involve employees  Perform work-site analysis  Implement hazards recognition and resolution procedures  Institute training and education  Institute recordkeeping

Compliance and Regulatory

  Key programs required      Injury and Illness Prevention Program (IIPP) (California) Workplace Safety Plan (outside California) Emergency Action Plan (response and preparedness) Fire Prevention Plan Hazard Communication Plan Specialty programs      Fall protection Vehicle Electrical Lockout-tagout Workplace violence

Compliance and Regulatory

 Key programs required  Injury and Illness Prevention Program (IIPP) (CA)  Workplace Safety Plan (outside CA)

Fed OSHA versus Cal OSHA

 Fed OSHA   29 CFR 1910 - General Industry 29 CFR 1926 - Construction  Cal OSHA  CCR Title 8   General Industry Construction  State Plans must be ALAE (at least as effective)  26 States have self-administered programs  http://www.osha.gov/dcsp/osp/index.html

Compliance and Regulatory

 Creating the IIPP  Injury and Illness Prevention Program (IIPP) (CA)  http://www.dir.ca.gov/dosh/dosh_publications/iipp.html

 http://www.dir.ca.gov/dosh/puborder.asp

 Postings  http://www.dir.ca.gov/wpnodb.html

 Workplace Safety Plan (outside CA)  http://www.consultationconnection.com/

Injury and Illness Prevention Program (IIPP)



8 Points

       

Responsibility

: Mission Statement, Day-to Day

Compliance

: Disciplinary Action Policy

Communication:

Method / System

Hazard Assessment

: JSA, Facility Inspections, Audits, Investigations, Code of Safe Work Practices

Accident / Incident Investigation:

Prevent Recurrence

Hazard Correction

: Tracking System, Timely, Effective

Training & Instruction

: Managers/ Supervisors, Specific to Job Duties

Recordkeeping

:

If it isn’t written down…

Compliance and Regulatory

 Emergency Action Plan (response and preparedness)  Elements…  How do you know there is an emergency?

 How do you notify your employees of the emergency?

   Chemical Leak Earthquake Fire     What do your employees do in the emergency?

 First Responders    Floor Coordinators Shelter in Place Evacuate How do you account for your employees?

Contact / Emergency Numbers, facility map, emergency number?

List of Hazards and controls measures

Compliance and Regulatory

 Fire Prevention Plan  Fire Detection Systems  Types, maintenance  Control of Fires  Smoking controls  Chemical Controls  Fire Extinguishers  Monthly tags  Tie into EAP

Compliance and Regulatory

 Hazard Communication Plan  System to identify and control chemical hazards in the workplace  Chemical Inventory  Compile Material Safety Data Sheets (MSDS)  http://www.ilpi.com/msds/FAQ/parta.html

 Identify Controls, PPE, Training  Routine and Non-Routine Conditions

Compliance and Regulatory

 Hazard Communication Plan  What employees should know about chemical hazards in the workplace  Product Identification              Handling and Storage Composition Exposure Controls/Personal Protection Hazards Identification Physical and Chemical Properties First Aid Measures Stability and Reactivity Fire Fighting Measures Toxicological Information Accidental Release Measures Ecological Information Disposal Considerations Other Information

Compliance and Regulatory

  Specialty programs Respiratory Protection   Engineering, Administrative, PPE Pulmonary Testing, Fit Testing, Training  Note: Can voluntarily wear dust masks without falling under the standard  Lock Out/ Block Out  Machine repair/Maintenance  Confined Space   Working space that is not entered through a normal door May have a hazardous atmosphere, engulfment, toxic  Note: Consider transferring risk

Compliance and Regulatory

    Specialty programs Hearing Conservation  TWA 85dba Blood borne Pathogens  Healthcare workers and reasonably anticipated exposure    Janitors Housekeepers First Aid Responders (watch “job duties”) Specific Hazards of Job           Machine Guarding Fork Lift Drivers Ladders Hand Tools Fall Protection Scaffolds Lasers Vehicle Workplace violence Ergonomics

Compliance and Regulatory

     Tools and resources  Cal OSHA (training requirements) http://www.dir.ca.gov/dosh/dosh_publications/trainingreq.htm

 Cal OSHA (IIPP) http://www.dir.ca.gov/dosh/dosh_publications/iipp.html

 Ready.gov (business continuity http://www.ready.gov/business/index.html

 ILO (workplace stress) http://www.ilo.org/public/english/protection/safework/stress/whatis.htm

Compliance and Regulatory

  Homework Read Chapter 3 (pages 45-67) of Workplace Safety: A Guide for Small and Midsized Companies   Be prepared to discuss in class an OSHA topic from public media (from the previous week)     Go to: http://www.dir.ca.gov/dosh/dosh_publications/trainingreq.htm

http://www.dir.ca.gov/dosh/dosh_publications/iipp.html

http://www.ready.gov/business/index.html

http://www.ilo.org/public/english/protection/safework/stress/whatis.htm