Transcript Document

ME28 and ME55 Release POs and PRs
Kathy Chance
Systems Modernization Project
SAP: Systems Modernization Project
The Lifecycle
Purchase Requisition
(only if over $5000)
Release/Approval
(by College & D.O.)
Only if NECESSARY!
Only for items (goods
or services) that total
over 5000 dollars.
PR Converted to PO
(by Regional Specialist, College & D.O.)
SAP: Systems Modernization Project
The Lifecycle
Purchase Requisition
(only if over $5000)
Purchase Order
Good Receipt
(only if necessary)
Release/Approval
(by College & D.O.)
Release/Approve
(College)
Invoice Verification
(College)
PR Converted to PO
Print the PO
(College)
Payment/Check
Printed at D.O.
(by Regional Specialist, College & D.O.)
SAP: Systems Modernization Project
What are Release Strategies?
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Release = Approve in SAP.
Determines the order and by who a document
(PO or PR) is approved in SAP.
Documents must be approved in a timely manner
to ensure orders move through the system.
Unreleased documents can not be converted to
POs or ordered from the vendor.
Up to three levels of approval
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•
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Department Head/ Funds Center
Director
District Purchasing Office
SAP: Systems Modernization Project
What is PR?
• PR = Purchase Requisition. PRs are
used to buy something that is OVER
$5000! (Unless you are in Facilities).
• PRs must be approved (using ME55)
separately then POs.
• A PR comes in two Document Types:
• PR = request for Goods (items)
• RFC = request for contract (services)
SAP: Systems Modernization Project
What is a PO?
• PO = Purchase Order. A PO is used to buy
something that is UNDER $5000!
• POs must be approved (using ME28)
separately then PRs.
• A PO comes in four Order Types:
• CO = Contract (only use when converting from PR)
• FOF = Facilities Order Form (only for Facilities
projects)
• PO = Purchase Order (ordering goods/items)
• STA = Short Term Agreement (ordering
contract/service)
SAP: Systems Modernization Project
Resources
• Regional Procurement Specialists
– Kim Hoffman for LATTC, ELAC, and WLAC
– Ramona Divinagracia for LAVC, LAMC, and LAPC
– Jim Watson for LACC, LAHC, and LASC
• SAP Help Desk (primarily John Fast, FI
Procurement Team Member) – 213-891-2117
• SAP Project Web Page
– http://sap.laccd.edu
SAP: Systems Modernization Project