Transcript General PPT - GEM Technology

GEM– General Event
Management
AGENDA
GEM TECHNOLOGY, IMPACT, BENEFITS
THE TEAM, OUR SYSTEM, OUR ADVANTAGE
MODULES
INTEGRATION
SUPPORT
GEM Technology – General PPT, 2013
GEM TECHNOLOGY
GEM Technology – General PPT, 2013
GEM
 Sophisticated
management
solution
composed
of
experienced advice and easy to use integrated IT application
for professional and cost effective organization and
administration of an event.
 IT application is composed of twenty functional modules.
 Operate independently.
 Fully integrated in any combination of modules.
 It can be applied to small events with few hundred
participants or large events with thousands of participants,
multiple stakeholders and various event locations and venues.
GEM Technology - General PPT, 2013
IMPACT
GEM Technology - General PPT, 2013
BENEFITS
 Professional outlook of your organization
 Cost streaming by minimizing mistakes
 Improve event operations and staff productivity
 Assist security efforts
 Reduce the planning and operational risks
 Enhance client’s (participant experience)
GEM Technology - General PPT, 2013
THE TEAM,
OUR SYSTEM & ADVANTAGE
GEM Technology - General PPT, 2013
THE TEAM
Amadeus Holdings AG
• Solutions and Service provider to Major Events
• Operational Planning, Programme Management and Delivery
Indas d.o.o
• IT Service provider for 25 years
• Innovative IT Solutions for Oil and Gas Industry
GEM Technology sarl
• Provider to Single Sport - Multi Venue Events
• Provider to World Cup and World Championship Events
GEM Technology - General PPT, 2013
Competencies
References
• Planning, Program and Project
Management
• Training and Integration
• Issues and incidents management
• Operational Readiness
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Clients
• Olympic and Paralympic Games Organizers
• Major Events Organizers
• Sport Governing Bodies
• Related Businesses
GEM Technology - General PPT, 2013
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International Olympic Committee
DB Schenker
IFSC (Sport Climbing)
Sochi 2014 Winter Olympic Games
London 2012 Olympic Games
Singapore 2010 Youth Olympic
Games
Beijing 2008 Olympic Games
Torino 2006 Olympic Games
Athens 2004 Olympic Games
Salt Lake City 2002 Olympic Games
Sydney 2000 Olympic Games
Doha 2006 Asian Games
University Games Belgrade 2009
Competencies
References
• Electrical and mechanical design and
planning
• Panel building
• Software development
• Installation/commissioning
• Business development
• National Olympic Committee, Serbia
• National Paralympic Committee,
Serbia
• Serbian Handball Federation
• Serbian Rowing Federation
• Tahal Saint Petersburg, Russia
• KWF, Germany
• Zheijang Scientific Instr, China
• EWT-ELIN, Austria
• Ruixing Leather Product Co.Ltd,
China
• Lillestrom WWTP, Norway
• Borets, Russia
• Borets International, UAE
• NIZ Gazpromneft, Serbia
Clients
• Water and Wastewater
• Oil and Gas
• Food and Beverage
• Building Automation
• Sport
GEM Technology - General PPT, 2013
Competencies
References
• GEM Applications
• Sport Special Interfaces
• Consulting
• IT services and software development
• Web design
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GEM Solutions
• Single sport event (GEM SSE)
• Multi sport event (GEM MSE)
• Business conference Events (GEM BCE)
• Fairs and Exhibitions ( GEM EXPO)
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GEM Technology - General PPT, 2013
World Rowing Cup 2012
2012 Men's European Handball Championship
14th Annual Corporate Extreme Days 2011
European Senior Canoe Sprint Championships 2011
39th European Olympic Committee General Assembly
2010
25th Summer Universiade Belgrade 2009
NLB Basketball League Final Four 2009
10th World University Rowing Championship 2008
3rd World University Flat Water Canoeing
Championship 2008
10th World University Taekwondo Championship 2008
Eurovision Song Contest 2008, Serbia
FIBA Africa Championship 2007, Angola
FIBA Asia Championship 2007, Japan
EYOF Belgrade 2007
FIBA U19 World Championship 2007
European Women Basketball Championship 2007, Italy
27th European Water Polo Championships for Men and
Women 2006
34th FIBA European Basketball Championship 2005,
Serbia and Montenegro
OUR SYSTEM
GEM Technology - General PPT, 2013
OUR ADVANTAGE
•Operating system independent
PERFORMANCE •Hardware independent
•Secure as on line banking
DESIGN
FLEXIBILITY
•Simple and friendly
•Appropriate technology
•Layered architecture
•Modular
•Scalable
•Configurable
•Compatible
GEM Technology - General PPT, 2013
INTEGRATION
USABILITY
PRICE
COMPETITIVE
•Web Based
•Core Modules
•Optional Modules
•Value Added Services
•Device interface
•Multi language
•Simple user experience
•Low Cost Base
•Efficient
•Specialized Company
OUR MODULES
GEM Technology - General PPT, 2013
CORE MODULES
OPTIONAL MODULES
 Web Registration
 Fees Payment
 Accreditation
 Request for Processing
 Badging
 Info Point
 Event Calendar
 Catering
 Hotel Booking
 Accomodation
 Workforce
 Ticketing
 Uniform
 Rate Card
 Arrivals & Departures
 Medical
 Transportation
 Security
 Assets & Materials
 Fairs & Exhibitions
GEM Technology - General PPT, 2013
WEB REGISTRATION
 End User to register on line
 Organizers allocate username
/password combination to
delegations
 Bulk registration supported (Excel
sheet template)
 End User will enter name(s) and
data into the system
 Significant reduction in the
amount of work and time
business user and End User
GEM Technology - General PPT, 2013
ACCREDITATION
 Identifies, qualifies and
quantifies the participants who
will attend the event
 Allocation of access privileges
 Notification processes to advise
End User of their status
 Provides the information for other
modules
 Configurable to event
requirements
 Enables categorization & grouping
of End User
GEM Technology - General PPT, 2013
BADGING
 Event information and access
rights on participant’s badge in a
way that assures all necessary
data for security system
 Support batch printing
 Full-color photo
 Accreditation badge production,
print and pick-up scheduling
 Supports several identification
methods (Bar code, RFID)
 Generates report for business
user on End User status
GEM Technology - General PPT, 2013
EVENT CALENDAR
 Schedule of all events of interest
(Promotional, Test, VIP, Team, &
Competition)
 Public (participant) & Private (organizer)
access to Event Calendar
 Connected to other modules
(Accreditation, Transport,
Arrivals/Departures)
 Full Event, Venues, Customer
categorization and grouping
 Searching and filtering of data by:
o Time and date
o Category/group
GEM Technology - General PPT, 2013
HOTEL BOOKING
 Online hotel room booking function
 Data entry unit - versatile room inventory
management that includes visual attributes
for both the hotel and the actual rooms
 Reporting unit - supports accounting and cost
tracking
 Reservation interface allows to see which
rooms are available and which are occupied at
each moment during the event as well as to
search for available rooms (based on various
criteria) and make reservations
 Manage data from the Accreditation and the
Arrivals and Departures modules to facilitate
better scheduling
GEM Technology - General PPT, 2013
WORKFORCE
 Module provide staff recruitment,
placement, management and
administration solution
 Registration of the workforce via
Internet through link on the official
Web site
 Assignment of tasks and schedules
for all workforce positions (Salaried,
Contractor, Volunteers)
 The workforce & volunteers will
enter their personal data, their
profile and skill set
GEM Technology - General PPT, 2013
UNIFORMS
 Tracks uniform type, size, models
 Calculation of the uniform
quantities according to workforce
headcount
 Procurement can utilize to
calculate and purchase correct
quantities, models and sizes
GEM Technology - General PPT, 2013
INTEGRATION – WORKFORCE
HR/
Workforce &
Volunteers
Logistic/
Uniform
to plan, prepare and
issue uniforms and
equipment to volunteers
GEM Technology - General PPT, 2013
to select right person
for right position
Volunteers
Registration
Accreditation
at one point, all
required data will be
automatically
transferred to
accreditation module
ARRIVALS & DEPARTURES
 Manages and monitors arrival and
departure data of the accredited
persons
 Critical link for organization of the
transport, accommodation, hotel
bookings and catering
 Manages a list of Teams and VIPs
and the related protocol
GEM Technology - General PPT, 2013
TRANSPORT
 Manages all aspects of
transportation
 Vehicle(s) Management (ie tracking
and allocation)
 Vehicle(s) Schedules
 Vehicle(s) Utilisation
 Driver(s) Management
GEM Technology - General PPT, 2013
INTEGRATION – ARRIVALS & DEPARTURES
Accommodation
Accreditation
to prepare accreditation
badge/card in advance
GEM Technology - General PPT, 2013
to prepare all
stakeholders for fast
check in
Web
registration
Transportation
to plan and organize
airport/hotel pickup
and drop off
FEES PAYMENT
 Provides
functionalities
for
managing fees related to event
 Manages different fees by the
participant category
 Calculates fees according to
participant category entered in
accreditation module
GEM Technology - General PPT, 2013
REQUEST PROCESSING
 Provides management of various
requests from accredited persons
 Maintains service requests, catering
services requests, laundry requests,
extra equipment requests
 Request status tracking
 Requests are dispatched by SMS or
email
 Request statistics
GEM Technology - General PPT, 2013
INFO POINT
 Interface to access all publicly
available information related to
the event
 Access portal for publicly
available information from all
other application modules
 Staff can search and retrieve
information across the module
GEM Technology - General PPT, 2013
CATERING
 Management, scheduling and
monitoring of the following
o Catering Supplier(s)
o Restaurant
o Meal Types
o Orders and Deliveries
o Cost(s)
 Dietary Requirement management
for Team and VIP
 Statistics and reports
GEM Technology - General PPT, 2013
ACCOMODATION
 Accommodation planning &
management
 Assign participants to
accommodation facilities
 Assign participants to
accommodation resources
 Intuitive graphical interface
 Search information about persons,
departments, locations, assignments
and their dependencies
 Accommodation facilities
categorization, grouping and
blueprint management
GEM Technology - General PPT, 2013
TICKETING
 Supports selling the tickets
 Can be used for selling tickets in box
offices as well on line
 Supports venue, event and ticket type
customization
 Venue configurability allows for
multiple seating capacities based on
the type of event or the time of day
 Supports
permission
based
constraints so that certain users can
only purchase tickets for certain
sections/sessions/times
GEM Technology - General PPT, 2013
RATE CARD
 To enable stakeholders, partners &
sponsors, rights holders, media and
teams to buy or rent equipment,
services and / or resources
(conference rooms, furniture, video
equipment...)
 Web Shop module includes
management and time scheduling
for resources and services that will
be rented
 Management and approval of
delivery of products
GEM Technology - General PPT, 2013
MEDICAL
 Manages all medical provider data
including information about physicians and
available facilities.
 Application that is used for scheduling
medical visits for Participants.
 Can be used for finding the most
appropriate medical facility in case of
emergency.
 Module records diagnostic notes and
treatment data for both planned and
emergency interventions.
 Medically related data about the athlete
are made available.
GEM Technology - General PPT, 2013
SECURITY
 Interface to security services and
authorized security personnel.
 Aggregates security related data from all
other modules (accreditation data, event
calendar, workforce) and presents it in
the form that is convenient for the
security risk assessment.
 Allows storing of additional security
related information for each participant,
group, team.
 Security System module requires
separate set of access control rights
reserved for security personnel.
GEM Technology - General PPT, 2013
ASSET & MATERIAL MANAGEMENT
 Asset Management
 Asset Tracking (Manual)
 Asset Tracking and Inventory Monitoring
 Consumable Materials and Goods
o Stock Management
o Reporting on the state of the stock
o Registering input and output before
and during the event
 Asset Management
o Manages location, quantity and
holder of asset
GEM Technology - General PPT, 2013
MASTER DELIVERY SCHEDULE
 Planning and scheduling tool for all
transport deliveries
 Integral part of 4 keys to the gate in
high level security events
 Integrated with track & trace function
of vehicles
 Schedule within permitted “operating
windows” for deliveries
 Optimization of deliveries based on
vendor criteria and fleet / driver
utilisation
GEM Technology - General PPT, 2013
FAIRS & EXHIBITIONS
 Management and planning of stands allocations
 Conference and congress hall
 Assigning participants to the expo facilities
 Authorized user can easily assign participants to
fair resources
 Search functions for persons, departments,
locations, assignments and their dependencies
 Intuitive graphical interface
GEM Technology - General PPT, 2013
INTEGRATION
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Modules can be customized and upgraded
GEM platform uses modern web and communication technologies
Interface uses modern web and communication technologies
Efficient exchange of information and integration with other systems
EXCHANGE OF DATA
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Web Services
XML Data Exchange
Database Exchange
File export/import functions
GEM Technology - General PPT, 2013
REPORTING
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Existing standard reports meet management information requirements
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"Live" reports adopted for viewing on tablets (IOS and Android tablets) collect
&collate information from all modules - for management information needs
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Dashboards - summary of data from different operations for MOC and Functional
Area Operations
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Reports can be exported to pdf or Excel (CSV) format
GEM Technology - General PPT, 2013
DASHBOARD
GEM Technology - General PPT, 2013
SYSTEMS ARCHITECTURE
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Solution is based on flexible, scalable and easily upgradable hardware platform
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Solution supports different configurations of solution and supports use of tiered
hardware infrastructure
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Platform independent ( Windows or Linux ) LINUX recommended.
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Solution runs on software platform that supports clustering
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High-availability clustering (or Failover Clusters) can be implemented for the
purpose of improving the availability of services.
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HA clusters can be installed over different geographical location to prevent disaster
scenarios.
GEM Technology - General PPT, 2013
SUPPORT
GEM Technology - FIA September, 2013
SUPPORT
 Sport Special Interfaces
 Consulting
 Incident Management
 Organization Structure
 Information Management
 Training
 Document management
 IT Services
 Timing & Scoring
 Network Design & Organization
 Draws & Entries
 System Integration
 Live Scoring
 IT Support
 Results
 Software Development
 Web Design
GEM Technology - General PPT, 2013
THANK YOU
ARONA / Italy
NOVI SAD / Serbia
BELGRADE / Serbia
Vi Ratti e Vallenzasca 1
28041 Arona, Italy
Tel : +39 0322 44252
Mob : +39 334 11 24105
[email protected]
Heroja Pinkija 95
21000 Novi Sad , Serbia
Tel : +381 21 480 4800
Fax : +381 21 480 4808
[email protected]
Jurija Gagarina 14N / 2
11070 Belgrade , Serbia
Tel : +381 11 398 7450
Fax : +381 11 398 7500
[email protected]
GEM Technology - General PPT, 2013