Transcript Slide 1

External Cooperation Window
Call for proposals 35/08
Content
• EMECW: the programme
• EMECW CALL 35/08
Mobility actions starting in the academic year 2009/2010
• Submitting a successful application
2
EMECW: the programme
• Programme complementary and built on other higher education
initiatives, Erasmus, Erasmus Mundus, Tempus, Asia Link, Alfa,
Alban, Edu-link
• Structured institutional co-operation between EU HEIs end HEIs in
specific geographical regions on variety of subjects/disciplines of
common interest (consultations with Third-countries)
• Scholarships at all educational levels (undergraduate, master,
doctorate, post-graduate and academic staff )
• Special attention paid to socio-economically disadvantaged groups and
populations in a vulnerable situation
3
EMECW: the programme
Financial instruments
ENPI
European Neighbourhood and
Partnership Instrument
IPA
Instrument for Pre-Accession Assistance
DCI
Development Cooperation Instrument
EDF
European Development Fund
4
EMECW : the programme
WINDOWS 2007
WINDOWS 2008
WINDOWS 2009
Neighbourhood East-Europe + Russia
Western Central Asia
Balkan
Neighbourhood
Caribbean
Mediterranean countries
Latin America
Middle-East
Asia
India and China
Pacific
(Brazil, Chile,
Africa
Mexico) (L.A. Regional,
Brazil and
Argentina)
5
EMECW : the programme
Total
Budget
Selected
partnerships
Individual
mobility
286 EU HEIs
163,5
315 Third
countries HEIs
100,384
5735 Incoming
6535
mobility
5210
36,4
1290 Outgoing
mobility
1815
9
2007
1
23
2008
2
43
2009
3
6
EMECW CALL 35/08
Mobility actions starting in the academic
year 2009/2010
7
EMECW CALL 35/08
Objectives
 to promote institutional based cooperation in the field
of higher education between EU and Third countries
 to improve transparency and mutual recognition of
studies and qualifications for study periods abroad
 to enhance the EU and Third-countries academic staff
and students capacities and employability
8
EMECW CALL 35/08
Geographical windows
South Mediterranean,
Eastern Europe and Russia
Yemen Iran Iraq
Central Asian Republics
Western Balkans
Asia Region:
Asia Regional
India
China
Latin America Region:
Brazil
Argentina
Latin America Regional
Total
Indicative
Amount
Mobility
Lots
Partnerships
17
12
3
5
8.5
707
491
110
160
560
4
3
1
1
1
4
4
1
2
2
20
19
26
664
580
875
2
1
1
4
4
5
495
80
1813
6535
1
1
5
21
3
1
13
43
9.3
2.1
41.6
163.5
9
EMECW CALL 35/08
Who can participate?
Higher education institutions and organisations active in the field of
higher education
 The applicant institution submits the application on behalf of the
partnership of participating organisations
The final beneficiaries
Students, doctoral candidates, teachers, researchers and other academic
staff
 Each applicant address the application directly to the selected HEIs in
accordance with the application conditions defined by the partnership
10
EMECW CALL 35/08
Who can participate?
Applicants
European HEIs holding an Erasmus Charter
Partners
European → HEIs holding an Erasmus Charter
Third-countries → recognised HEIs registered in one of the country of
the Call
Associates
Any type of organisation in the eligible countries whose involvement can
contribute to the implementation of the mobility scheme
11
EMECW CALL 35/08
Partnership (general rule):
• Minimum size: 5 EU HEIs from at least 3 EU countries + at least one
HEI from each country in the corresponding geographical/country lot
• Maximum size: 20 eligible partners (incl. the applicant); each
applicant may submit only one proposal for any specific lot and the
same European partnership may submit proposals to a maximum of 4
geographical lots
• A Memorandum of Understanding needs to be drawn up among the
partners in order to reach a sound management
12
EMECW CALL 35/08
Final beneficiaries → Students and academic staff
Target
Group
Target beneficiaries
Types of
mobility
Eligible countries
TG 1
Students and academic staff registered in undergraduate
one of the universities member of the master
partnership.
doctorate
post-doctorate
academic staff
Third-countries of
the geographical lot
concerned and
European
Countries
TG 2
Nationals not registered in a higher education master
institution of countries included in the doctorate
partnership
post-doctorate
Only Thirdcountries of the
geographical lot
concerned
TG 3
Nationals of the Third-countries concerned by
the geographical lot who are in particularly
vulnerable situations, for political or economic
reasons or because of physical disabilities.
Only Thirdcountries of the
geographical lot
concerned
undergraduate
master
doctorate
post-doctorate
13
EMECW CALL 35/08
Overall requirements
• Target Group 1 must represent at least 50% of the
individual mobility covered by the project
• Third-country students need to represent at least 70% of
the individual mobility covered by the project
• European students and academic staff cannot exceed 30%
of the individual mobility flows covered by the project
14
EMECW CALL 35/08
Specific requirements per each geographical windows
• Partnership composition (participation of institutions
located in specific provinces/regions within the
geographical windows)
• Budgets and minimum mobility flows
• Types of mobility + indicative distribution
• Identification of thematic fields of study on the basis of
regional and country needs (the list of thematic fields of
studies is indicative)
15
EMECW CALL 35/08
Type of mobility and indicative distribution
Undergraduates
Masters
Doctorates
Post-doctorate fellowships
Academic staff
35%
25%
20%
10%
10%
The distribution of the mobility can vary according
to the geographical windows
16
EMECW CALL 35/08
Indicative duration of the mobility
Undergraduates
Masters
Doctorates
Post-doctorate
Academic staff
1 sem. to 1 acad year (3 acad years TG3)
1 sem. to 2 acad years
6 - 34 months
6 - 10 months
1 - 3 months (only TG1)
Scholarship duration can vary according to the geographical
windows, the Target Group and the grantee's nationality
17
EMECW CALL 35/08
Financial information
Lump sum for organisation of the mobility
(Flat rate of 10.000€ per eligible participating institution)
Unit costs to cover the implementation of the mobility
–
Travel costs (in accordance with distance : from 250 to 2,500 €)
–
Monthly allowance (from 1,000 to 2,500 €)
–
Tuition fees (from « fee waiver » to 5,000 € / academic year)
–
Insurance costs (75 € / month abroad)
18
EMECW CALL 35/08
Project Grant : duration and payments
For projects with total mobility up to 24 months :
1st
2nd
pre-fin.
pre-fin.
= 70%
= 30%
For projects with total mobility over 24 months (up to 45
months) :
1st
2nd
3rd
pre-fin.
pre-fin.
pre-fin.
= 50%
= 30%
= 20%
19
EMECW CALL 35/08
Activities
The project will be composed of two main parts:
• The partnership activities for the organisation of
mobility and the transfer of know-how and best
practices
• The implementation of individual mobility for
students and academic staff
20
EMECW CALL 35/08
Organisation of mobility
Memorandum of Understanding
The memorandum of understanding is a document
describing the multilateral agreement between the
partners. It expresses a convergence of will between the
partners, indicating an intended common line of action.
• role and involvement of partners
• specific academic arrangements
• procedures for selection of candidates
21
EMECW CALL 35/08
Organisation of mobility
Visibility and communication strategy
Solid networking strategy, reaching as many HEIs in Thirdcountries and Europe concerned as possible and vulnerable
groups
• Identification of Target Groups
• Identification of appropriate measures, inside
and outside the partnership, to attract
potential candidates
22
EMECW CALL 35/08
Organisation of mobility
Transparent and fair selection mechanisms
Respecting:
•
•
•
•
Equal opportunities
Academic merit
Gender-balance
Participation of disadvantaged groups (disabled and
economically disadvantaged people)
Providing:
• Selection timing, guidelines for selection of students,
documents to be submitted, admission criteria
23
EMECW CALL 35/08
Organisation of mobility
Academic recognition
Full academic recognition by the home
university for the study period spent in the host
university (including examinations or other
assessments)
• Diplomas and degree recognition
• Diploma Supplement
• Credit transfer (ECTS) or other
compatible system
24
EMECW CALL 35/08
Organisation of mobility
Sustainability strategy
Exchanges should favour the creation of durable links with
Third-countries and respond to the social, economical and
political needs of Third-countries concerned
• Impact on target groups
• Multiplier effects and
capitalisation of project results
and dissemination activities
• Strategy for brain drain
prevention
25
EMECW CALL 35/08
Implementation of the individual mobility
The implementation refers to the students/acad. staff
individual mobility. It coincides with the period spent at the
hosting universities in order to undertake the foreseen studies
and to follow the academic planning.
Latest possible start: 1st September 2010
26
EMECW CALL 35/08
Mobility actions starting in the
academic year 2009/2010
Submitting a successful application
27
EMECW CALL 35/08
Submitting an application by the deadline
13th March ‘09
BIG CHALLENGE!!
• Am I eligible as applicant?
• Does my partnership respect general and specific (lot) eligibility
criteria?
• Do I and my partners have technical expertise?
• Do I have the financial capacity?
• How many documents to provide?
• What shall I bear in mind during the preparation of my application
form?
• How is my project going to be evaluated?
28
EMECW CALL 35/08
The evaluation of your application submitted under
this call will undergo the following procedure:
• Administrative eligibility check and eligibility
of applicants and partners
• Selection Criteria
• Assessment of the applications following the
Award Criteria
29
EMECW CALL 35/08
Administrative eligibility check
 The deadline has been respected
If the deadline has not been respected the proposal will
automatically be rejected
 The Application Form satisfies all the criteria mentioned in
the Checklist
• duration of project
• estimated maximum grant
• partnership statement completed and signed
• minimum mobility flows respected
• declaration by the Applicant
You succeeded the first phase
30
EMECW CALL 35/08
Selection criteria
 Financial capacity
Stable and sufficient sources of finance to maintain the activity
throughout the period during which the action is being carried
out and, where appropriate, to participate in its funding
 Technical capacity
Management capacity, professional competencies and
qualifications required to successfully complete the proposed
action. This also applies to any partner of the partnership
You succeeded the second phase
31
EMECW CALL 35/08
Award Criteria
The award criteria allow evaluating the quality of the proposal submitted
in relation to the objectives and priorities of the Call
• Operational capacity and expertise
• Relevance
• Methodology to manage the partnership and
implement of the mobility activities
• Sustainability
32
EMECW CALL 35/08
Award Criteria → Operational capacity
 Technical expertise and management capacity to
implement the eligible activities (organisation of mobility,
experience with higher education institutions in Third
countries, implementation of recognition mechanisms…)
 Experience in the management of international
cooperation projects
33
EMECW CALL 35/08
“All partner universities,
Third-country as well as European, have extensive expertise
and experience in external academic cooperation, including
student and staff mobility.
To address the increasing demand for flexibility in academic
degree programmes, a number of partners have entered into
educational partnerships with reputable qualified educational
organisations within and outside Europe”
Operational capacity
Example of good practices
34
EMECW CALL 35/08
Award Criteria → Relevance
 objectives of the Call
 needs and constraints of the geographical window
and target groups
 thematic needs and “cross-cutting” principles
 geographical spread of the partners
35
EMECW CALL 35/08
“The main need is identified as
education, in order to build up
and/or modernise the country,
educating a young population (the
demographic structure of Iran,
Iraq and Yemen is the inverse of
Europe), a growing need and
interest to access
‘Train the trainer’ programmes
to increase the number and quality
of trainers and instructors. There is
a strong need for better
governance and sustainable
development…”
Relevance
Example of good practices
36
EMECW CALL 35/08
Award Criteria → Methodology
• Sound methodology and solid internal management of the partnership
• Partners' level of involvement and distribution of the mobility
activities among the partners
• Compliance with quantitative requirements, balanced mobility flows
inside the partnership and thematic expertise of the partners
• Mechanisms for students examination and study credits recognition
and transfer (ECTS, Diploma Supplement or other compatible system)
• Academic quality control
37
EMECW CALL 35/08
Award Criteria → Methodology
• Monitoring activities to ensure academic quality
• Visibility, awareness raising, promotion of the mobility scheme
• Guarantee an impartial and transparent selection process based on
merit and equal treatment
• Cross-cutting principles: equal opportunities, gender-balance, and
encouraging participation of disabled and economically disadvantaged
people or indigenous population
• Practical arrangements as in assistance for obtaining visa,
administrative support, housing facilities, languages courses, support
for visa/ residence permit
38
EMECW CALL 35/08
Methodology
“Participation of partners is ensured both in the
management structure, the selection process and
the mobility activities.
In the management structure each partner has
two representatives (academic and
administrative)…
Partners steer the selection process both by
agreeing on the common criteria and
procedures and also by participating in the local
selection of their students and in evaluating in
more detail incoming PhD students. A
partnership agreement will be signed, covering
the responsibilities,
procedures and methodology stated in this
application…”
Example of good
practices
39
EMECW CALL 35/08
Award Criteria → Sustainability
• Impact on the target groups and institutional
cooperation
• Multiplier effects and plan for capitalisation of the
project results and dissemination activities
• Brain-drain prevention
40
EMECW CALL 35/08
“The international networking capacity
mainly of the Brazilian partners will be
substantially strengthened.
The partners as a whole will gain visibility
and better reputation towards other
universities. The partners will gain experience
in using the ECTS as transfer and
accumulation
system and will share the necessary
information to maintain the necessary mutual
understanding to keep the cooperation going in
a sustainable way…”
Sustainability
Example of good practices
41
EMECW CALL 35/08
You passed through all
the evaluation process!
Your application is
successful….
Here your proposal becomes
a project and the partnership
starts its life!!!
42
EMECW CALL 35/08
Procedure for the submission of proposals
1 → Application Form
The Call is published in 5 languages (EN, FR, DE, ES and PT): to facilitate the
selection process you are invited to submit the application in EN.
Application must be submitted using the specific Application Form
available on-line at:
http://eacea.ec.europa.eu/extcoop/call/2008/index_en.htm
Use the checklist in section III of the Application Form in order to reassure you have
respected and included all the expected documents
43
EMECW CALL 35/08
Procedure for the submission of proposals
2 → Where and how to send (I)
•
Applications must be complete and duly signed by the Legal Representative of
the applicant institution
•
Applications must be submitted in 1 original and 2 copies
•
All the Annexes must be filled in and submitted
Annex A:
Annex B:
Annex C:
Annex D:
Annex E:
•
Budget
Summary sheet
Legal Entity form
Financial Identification form
List of thematic fields of study
Applications must be sent by registered mail or private courier service
44
EMECW CALL 35/08
Procedure for the submission of proposals
2 → Where and how to send (II)
•
The complete Application Form and the Annexes must be submitted to the
following address:
Education, Audiovisual and Culture Executive Agency
Call for proposals "Erasmus Mundus - External Cooperation Window"
Unit P4
Avenue du Bourget 1 (BOUR 00/37)
B - 1040 Brussels
•
The complete Application Form including a scanned copy of the Declaration of
the Applicant and the Annexes must also be submitted electronically to the
following address:
[email protected]
45
EMECW CALL 35/08
Timetable
Deadline for submission of proposals
13 March 2009
Start of eligible activities
15th July 2009
List of individuals selected for mobility
Submission of a Report of activities
Latest possible start of the individual
mobility
before the mobility starts and at
latest by 1st April 2010
1st April 2010
1st September 2010
46
EMECW CALL 35/08
Further information concerning the Call for proposals, the
Application Form together with the Annexes and any other
supporting documents can be found at the following website :
http://eacea.ec.europa.eu/extcoop/call/index.htm
For assistance :
• FAQ: http://eacea.ec.europa.eu/extcoop/call/2008/index_en.htm
• Mailbox : [email protected]
47